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Race Captain

Race Coordinator

Practice Manager



The Race Captain role is specific to one away racing event AND a separate Race Captain is needed for each Machestic Dragon team (BCS or Mixed) participating the event. The Captain’s responsibility is to take care of the team at the event and should be available to the team at all times (excluding time for Captains’ meetings, interface with race officials, other official business, and reasonable breaks for meals and personal needs-then the Race Coordinator will stand in).

1. Submit (preferably by email) the Team Leadership Role Request Form to the Board President and receive confirmation from a Board Member of appointment of Race Captain. Race Captain requests should be well in advance of a race date, at the beginning of the season if possible.

2. Works with Race Coordinator to ensure the team is registered and paid as needed. Contact the Board President for further guidance or referral to another board member.

3. Works with Race Coordinator to ensure that paddlers are recruited and critical roles are filled as needed—drummer, steerer, etc. and be fully familiar with the rules of the race venue which should be posted on the race event website.

4. Determines seating of our team in the boat and each person assigned in the boat practices with the entire away team at least once before the race event.

5. Works with Race Coordinator to keep team informed of any info needed before the day of race. For example, projected starting times of first race and number, projected scheduling, and distance of races included in the event.

6. On race day, registers the team, completes the roster form and collects waivers as required by the event and distributes the team participant wristbands.

7. Represents team at captain’s meeting and all other interface with race officials and communicates all pertinent information to the team.

8. Sets team meeting times and facilitates pre-race team meetings. One initial meeting, then meet 15 minutes prior to marshalling for each race.

9. Informs team of location of First Aid Station and other pertinent safety information at the start of the day from the Captain Meeting information. In particular the inclement weather procedure.

10. Designates person(s) to lead warm-up and stretching activities prior to each race event.

11. Coordinates race day strategy with strokers, drummer and steerer; and is encouraged to coordinate preparation for race with Practice Manager and team coaches at practices.

12. Ensures team gets to marshaling on time and oversees line up and boarding of the boat.

13. Facilitates de-briefing following each race heat assuring all team members have an opportunity to share. Provide positive and constructive feedback.

14. Have a working knowledge of the International Dragon Boat Federation www.idbf.org and US Dragon Boat Federation www.USDBF.com competition and racing rules.

In the event a registration fee for a race is required to be paid by individual participants, the Race Captain (and Race Coordinator) registration fee will be paid by the Machestic Dragons.



The Race Coordinator role is specific to one racing event and identifies as the contact person for team members to coordinate with prior to a race event and during the event at times when the Race Captain is not at the team site.

1. Works with Race Captain to ensure the team is registered and paid as needed. Contact the Board President for further guidance or referral to another board member.

2. Recruit paddlers to fill the boat(s) including drummer and steerer as needed for the specific event. The Breast Cancer Survivor (BCS) boat should be ideally all survivors but may include some women supporters and the Mixed Team boat generally must have no more than 8 men. However-confirm the guidelines that apply to the race venue you are coordinating (which should be posted on the race event website) they may differ.

3. Post Captain/Coordinator names and contact info and keep record of sign-ups using the Machestic Dragons website Team Calendar- info on use and access will be granted for your event Post an ongoing list of member participants include notation of completed pre-race waivers for each. (Ensure participants receive directions for the pre-race waiver directions for on-line liability release forms or making available print copies of liability release forms as the event requires).

4. Use Team Calendar (open event/more details/description) to keep Race Captain, Board and team informed of need for additional persons including inviting paddlers from other teams when appropriate.

5. Works with Race Captain to keep team informed of any info needed before the day of race. For example, projected starting times of first race and number, projected scheduling, and distances of races included in the event.

6. Collect any print copies of liability release forms and submit them to the Race Captain for race-day team registration. Keep a copy of completed liability release forms.

7. Collects fees (rare occasion) and coordinate with treasurer to keep records of registration fees in cases where the fee is the responsibility of individual team members. Checks payable to Machestic Dragons.


8. Oversees arrangements for equipment needed at the race site, e.g., tent, banners, and other materials from team storage. Checklist is on Machestics website (Member Area) and in the Machestic storage unit. Contact the Board President for storage location and access information.


9. Arrange lodging (and group meals when needed)-contact Board President for guidance.


10. Coordinates carpooling for out of town races. Provides list of team room arrangements and
cell phone contact numbers.


11. Have a working knowledge of the International Dragon Boat Federation www.idbf.org and the United States Dragon Boat Federation www.usdbf.org competition and racing rules.



Oversee tasks and operations at practices at the lake-our beach and trailer.
Tasks can be delegated, but the Practice Manager is responsible to ensure all are completed.

1. Unlock trailer and ensure all necessary equipment (paddles, pfd’s, butt pads, lightening detector and waivers) is available and coordinate preparation for practice with coach. The lock combo will be given to you when chosen to be a manager.

2. Arrange 2 persons to retrieve the boat(s) from mooring.
Take the raft (stored in trailer) out to the boats, unlock boat(s) needed and bring to shore.

3. Ensure safety rules are reviewed at each practice:
All persons on the boat wear Coast Guard approved PFDs
Only one person moves/changes position in the boat at a time
Protocol for emergency: Stay calm and with boat in event of capsize
Buddy up and account for all
Waterproof phone should be on boat, Coach or member

4. Confirm paddlers have signed a waiver and connect new paddlers with an experienced buddy.

5. Maintain the sign up list of persons attending the practice and have list for coach to sign in. Clipboard and sign in sheet is in the trailer.

6. Conduct team warms up and stretches every time before getting on the boat – you can lead, assign a leader or warm up/stretches can be led by various individuals. Some members know the exercises or use the exercise guide sheet in the trailer to be consistent and avoid possible harmful movements.
Uses warm-up time for pep talk, sharing update info, team building, etc.

7. Oversee line up of paddlers and loading of boat on time for scheduled practice.
Boat loading considerations:
Line up on shore first like we do for races-important for all to understand.
Place right side and left side only paddlers first, then fill with either side paddlers.
Strokers in the front row, middle rows (engine) experienced and rear rows less experienced.
Proper weight distribution-side to side and not too heavy in the front.

8. Arrange 2 persons to return boat(s) to mooring and ensure they are tied and locked. Store all equipment and raft; lock up trailer.

9. Designate an alternate Practice Manager in the event of anticipated absence from practice. A list of alternates and contact info will be provided as available on machesticdragons.org in the Members Area documents.

10. Keep board members informed of any questions, special needs (equipment, etc.) or concerns including the need to mediate concerns that may arise among participants. Email or speak to any board member within 48 hours to facilitate timely addressing of any issues.